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Conduct of Examination(s)


(i)
No book, paper, printed or written document, picture, cellular phones, calculator with memory mode or any other technological device which can facilitate the storage and transmission of information or any other unauthorized aid may be taken or received into the examination room by any student except as specifically permitted on the recommendation of the JBTE or the External Examiner of the relevant subject. 

(ii) No student may leave the examination room without the permission of the invigilator. 

(iii) No student may enter the examination room after 30 minutes has elapsed. 

(iv) No student may withdraw from an examination within the first 30 minutes of the examination. 

(v) No student may communicate with another student or any unauthorized person in or outside of the examination room while the examination is in progress. 

(vi) If an invigilator is satisfied that a student has breached these and/or other accepted examination regulations and practices, he/she shall report the matter immediately to the principal or his/her representative who, at the earliest opportunity, shall ascertain the nature of the irregularity and question the suspected student(s). The student(s) concerned may be allowed to continue with the examination at the discretion of the principal. The principal shall submit a report in writing to the JBTE and the matter shall be dealt with by the Examinations/Accreditation Committee at the meeting called to deal with examination results. A recommendation shall be made to the JBTE and if it is satisfied that a breach of the regulations has occurred, it shall take such appropriate measures as it deems necessary. 

(vii) The principal, his/her representative or Internal Examiner, in any emergency, will have the power to take such action as is appropriate to ensure the smooth running, confidentiality and security of the examination. 

(viii) Students will be required to have at each examination appropriate identification which they may be called upon by the principal or his/her nominee to produce. 

(ix) A register of students must be taken by the college at the sitting of each paper or practical examination. 

(x)
On setting up the examination room, care must be taken to ensure the proper spacing of candidates. Candidates should be seated at least two feet apart on each side and at least one foot apart at back to front. 

(xi) Invigilators should not be seated at any fixed point, but should circulate around the room at regular intervals. 

(xii) Invigilators for a particular paper should be provided on the ratio of 1 invigilator to every 30 candidates with at lease two invigilators per room. 

(xiii) The examination room shall have a clock located at a central point within the view of all candidates. 

(xiv) An invigilator must be present and vigilant at all times during the examination. 

(xv) For Practical Examinations subject tutors shall ensure that the room(s) and materials needed for the examination(s) are adequately prepared and provided. 

(xvi) For all subjects, a subject tutor shall be available during the examination but not present in the examination room. 

(xvii) In the case where a question on the examination paper seems not clear and the External Examiner is not available for comment, the college examiner should consult with the tutor for that particular subject area and arrive at a decision about the paper. This decision should then be submitted (along with the scripts) to the External Examiner. 


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