Boards of Studies

The Board of Studies is the plenary body for each subject offered under the aegis of the JBTE. It is the mechanism which brings together college tutors, external examiners and accreditation panellists in a given subject. 

(a) There can be Boards of Studies related to each type of certification offered by the JBTE. 

(b) There shall be a Board of Studies for each subject offered in any of the programmes certified by the JBTE. 

(c) Membership and Structure 

(i) Each Board of Studies shall consist of all subject tutors from every college offering that subject in its curriculum, the External Examiner appointed for that subject area, the curriculum officers of the Ministries of Education in that subject area, panelists carrying out the accreditation exercise in that subject area and such persons as the JBTE may appoint. 

(ii) Each Board of Studies shall elect a Chairman, a Vice-Chairman and a Secretary to serve for a two-year period. 

(iii) The Chairman will be responsible for organizing meetings, and for the functions set out in (d) below. The Vice-Chairman will act in the absence of the Chairman and perform such duties as directed by the Chairman or by other sections of these regulations. The Secretary will be responsible for recording the proceedings of the Board and for keeping appropriate records. 

(d) Boards of Studies shall perform the following functions:

(i) develop and recommend new syllabuses for the subject area in each programme offered by the JBTE; 

(ii) consider and recommend amendments to existing syllabuses; 

(iii) develop and recommend criteria governing students’ entry requirements into the various courses in the different programmes in each of the three years; 

(iv) develop and recommend criteria for determining the academic qualifications required for those staff members who are teaching the subject in the different programmes; 

(v) keep abreast of the latest developments in the teaching of the subject and ensure that members of the Board are informed about these developments; 

(vi) identify aspects and areas related to the teaching of the subject in need of research; 

(vii) determine the content of the course work that will form part of the examination process in any single year. 

(e) The Board of Studies shall be the mechanism used by external examiners for the conduct of moderation in any particular year. 

(f) Branches of Boards of Studies shall normally be established in each member country consisting of college tutors teaching that subject, Curriculum Officers in the Ministries of Education, external examiners in that subject residing in the country and such other persons as may be appointed by the JBTE. 

(g) Sub-Committees: 
(i) Where a Board of Studies is offering the subject in more than one programme, it can, if there are significant differences in content and methodology, divide itself into a number of sub-committees corresponding to the programmes grouping. Likewise, where a Board of Studies consists of several related disciplines, it can divide itself into sub-committees corresponding to the number of disciplines. These sub-committees shall be responsible for developing content, methodology and assessment procedures appropriate to their respective areas. 
(ii) Each sub-committee shall be chaired by a Vice-Chairman. 
(h) Meetings: Normally, Boards of Studies should meet at least twice per year. Where the Board is divided into sub-committees, the meeting should be divided between plenary and sub-committee sessions where necessary.
 
(i) Reporting Relationship: 
(i) Each Board of Studies shall be directly answerable to the Curriculum Committee on all matters of teaching and syllabuses. 
(ii) Each Board of Studies shall be directly answerable to the Examinations/ Accreditation Committee in all matters related to examinations and accreditation. 
(iii) Finally, each Board of Studies shall be answerable to the JBTE.
(iv) All recommendations of Boards of Studies shall be submitted to the JBTE for approval, either through the Curriculum Committee or the Examination/ Accreditation Committee. 
(v) On no account shall Boards of Studies make decisions and seek to have them implemented directly by colleges without the approval and sanction of the JBTE. 
(vi) Where a Board of Studies needs the approval of the JBTE on any matter, it shall make a submission which should contain: 
  • the nature of the problem; 
  • the background; 
  • possible alternative solutions; 
  • implications; 
  • a time-table for implementation. 
(ix) This submission shall be forwarded to the JBTE through the relevant standing Committee which will make appropriate comments. The JBTE shall respond formally to submissions from the Board of Studies within a given time. 
(x) Each Board of Studies shall be required to make a yearly report to the JBTE through the Curriculum Committee on the work done over the ensuing period.


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