How to create a new mailing/distribution list in Outlook 2k3 from members of the Global Address List

This guide makes several assumptions that are listed below

1. Microsoft Outlook 2003 is working properly
2. The computer on which these steps are being carried out is already on the internet

Click on the down-arrow attached to the “New” button as highlighted in the picture above.

Then select “Distribution List” from the menu

Give the Distribution List a name.

To select members of the list from the Global Address List, click on “Select Members

NB: The Global Address List is the list of all email addresses hosted by the JBTETSU

To go to a particular name in the current list you can type the name of the person you are looking in the “Type Name or Select from List” textbox.

You can select multiple persons by highlighting their names then clicking the “Members” button to add them to your new distribution list.

To narrow the search to a specific institution in the Global Address List, click the “Advanced” button and select “Find…” from the menu list

Enter the search parameters then click “OK”

NB: The acronym for each institution is used as the company name instead of the long name.

For example, Church Teachers’ College is CTC, St. Joseph’s Teachers’ College is SJTC

The list now displays the search results

After selecting and adding members to your new distribution list it should look something like that show above. You can now click the “Save and Close” button to save your newly created distribution list.

The new distribution list will be placed in your Contacts folder as shown